An AI receptionist for dental offices
Your front desk is checking patients in, on the phone with insurance, or gone for the day, and new-patient calls go to voicemail. New patients usually book with the first office that answers. An AI receptionist answers every call, handles the routine questions and books the appointment.
- What it does
- Answers every call 24/7, books appointments, flags urgent calls by text, texts back missed callers
- Time to go live
- 7 days, done for you
- Price
- $297/month + setup, plus software from $99/month
- Where
- United States and Canada, in English
On the phone
How it handles your calls
Caller
"Are you taking new patients, and do you take Delta Dental?"
Your AI receptionist
Answers from your approved list of insurance you accept and offers new-patient appointment times.
Caller
"I need a cleaning. What do you have next week?"
Your AI receptionist
Offers open slots and books the cleaning into your schedule.
Caller
"I have a terrible toothache."
Your AI receptionist
Doesn't give medical advice. It takes their details, offers the next emergency slot if you keep them, and alerts your team.
What it asks every caller
- Name and callback number
- New or existing patient
- Reason for the visit (cleaning, consultation, pain), without medical details
- Insurance provider, if you want it
You choose the questions on the kickoff call.
When it texts you right away
- Severe pain or swelling (it takes details and alerts your team)
- Knocked-out or broken tooth
- Anything you mark as same-day
Urgent calls are flagged by instant text alert with the caller's details. Live call transfer isn't available today.
The numbers
What missed calls cost dental offices
Starting values are only an example. Replace them with your own.
Revenue at risk each month
$6,240
- 26 unanswered calls a month
- About 10.4 customers who would have booked
- That's 21.0× the $297/month care plan
An estimate from your own numbers, not a promise. Some missed callers leave a voicemail or call back; many call the next business on the list.
Questions
AI receptionist for dental offices: FAQ
Is it HIPAA compliant?
I don't claim HIPAA compliance. I set it up to book appointments and take messages without asking for medical details. If your practice needs a BAA for this, let's talk before you buy.
Does it connect to my practice management software?
It books into the calendar it's connected to. If you use Dentrix, Eaglesoft or Open Dental, we'll go over the best way to sync on the demo call.
How much does an AI receptionist for dental offices cost?
Setup is $997 one-time ($497 for founding clients), then $297/month for me to run and tune it, plus the SpaceBrain software from $99/month and call minutes by usage. No contract, and you pay setup only after approving the test calls.
Do I need to change my phone number?
No. Keep your number and forward calls to the receptionist after hours, when you're busy, or all the time.
More on pricing and how setup works. Also for: HVAC companies, plumbing companies, roofing companies, med spas, law firms, real estate agents.
Start here
Hear it answer as your business
Pick a time for a free 30-minute video call. Add your business name and city in the notes and I'll set the demo up for your business.
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